A-May-Zing
May 18, 2025
Dinner Fundraising Event
We need your help! Please sign up and join us to organize a great event!
Committee Duties
Here's the link for signing up: TBD
SUE and KARIN
ENTERTAINMENT
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decide what the entertainment will be--cocktail hour & during the event
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research the entertainment
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plan for the needs to be met for all entertainment
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plan where in the program they will be
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entertainment includes “live” and “canned” entertainment (ie music played during dinner from an iPhone play list)-HEATHER
OPEN
DECORATIONS
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Decide to obtain table napkins including color choice or just obtain decorative napkin holders and purchase, pass off to Roche for set up
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Welcome/check in areas, table coverings, flowers? Or? free standing displays, wall art as permitted
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consider the entrance decor, auction podium, bar area
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determine who will make/order the decorations
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Help the silent auction committee with enhancing auction tables
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plan needs for set-up (work with other committees - Silent Auction, Live auction posters)
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determine number of workers needed
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facilitate the set up
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facilitate the gathering of SIFRI provided decor
SUE
FOOD
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​decide the menu for the food stations
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communicate with Ashley the Event Coordinator at Roche
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Dessert: determine the ‘what’ facilitate the process, deliver to Roche for presentation or serving
MARY
BEVERAGES/BAR
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​organize pick up and delivery of donated wine
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organize drink ticket creation/distribution - Discuss with Ashley for best process.
OPEN???
PATRON CARE PROCESS: Auctria home page​
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Ticket price and quantity
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"Heads or Tails" add-on with patron beads
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$1500 Donor Table Sales
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Table seating requests and/or assignments
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Cancelation process
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Waitlist process
NINA
​​​CHECK-IN​
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plan the procedure to be used from Auctria
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determine needs for the night of the event (eg, greeter escorts)
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efficient paddle distribution and collection
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work with checkout committee on how to create personalized informational envelope to inform patrons of table
SUE
PARKING
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work with the venue to inform patrons where to park and ADA patron handling
SUZY, NANCY D. HEATHER, MARCY & NINA
CREATE AWARENESS/DRIVE ATTENDANCE: Beginning, Middle, End
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​inform public of our fundraising objective
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create event image with impactful explanation motivating attendance in all campaign tactics (Stay on Brand)
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After New Year awareness campaign
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Save-the-Date postcard mailer Marcy & Nina
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Social media campaigns
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create Auctria website design per above
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Set clear expectations on how patrons check-in/check-out virtually​
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NINA
CHECK-IN
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​plan the procedure to be used from Auctria
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determine the location for "check in" which is paddle and packet (clear plastic 8.5" x 11" envelope) containing the informational insert, beads, drink tickets, and ect TBD
NINA
CHECK-OUT
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plan the procedure to be used from Auctria
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determine needs for the night of the event
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work with Check-In committee on how to best coordinate efforts
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work with the auction committee to coordinate procedure for determining winners
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obtain necessary equipment for check-out
MARCY AND CAROL
AUCTIONEER Script and VENUE "Slide show"
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plan and execute the procedure to ensure maximum live auction results
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need scribes with printouts that ensure legibility to accurately count the paddle raises
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include video of live testimonials
MARCY AND CAROL
LIVE AUCTION: all entered in Auctria
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determine actual number of live auction items
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determine best items to obtain for the live auction
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plan how best to display auction items
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plan how to advertise the items
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add rehearsal time for Farhad in advance of event
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MARCY AND CAROL
SILENT AUCTION: all entered in Auctria
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determine actual number of silent auction items desired
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get membership to help obtain items
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plan how best to display auction items
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plan how to advertise the items
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use Auctria tools for bidder sheets
Online AUCTION: all entered in Auctria
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determine actual number of online auction items desired
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get membership to help obtain items
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plan how best to display auction items
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plan how to advertise the items
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use Auctria tools for bids
BARBARA MARRETT
SET-UP​
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set table decor and arrange check-in area
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plan needs for set-up (work with other committees - Silent Auction, Live auction posters and decorating)
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determine number of workers needed
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facilitate the set up
BARBARA SHARP
CLEAN-UP​
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plan for removal of our items and/or work with other committees
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determine number of workers needed
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Napkins collected if purchased/centerpieces/ silent auction table/check in table, etc.facilitate the clean up
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organize items for removal who takes what and where it goes
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NO tableware bussing, wipe down, washing etc.